1. The COG is available and may be scheduled through the City’s Facility Maintenance Division (FM) up to three (3) months in advance.

2. Admission fees or registration fees may not be charged at the door for any meetings, programs, workshops or educational functions. Pre-registration fees may not be collected as a requirement to attend the meeting, program, workshop or educational function. All meetings, programs, workshops and educational functions hosted by outside groups must be open to the public.

3. The COG is not available for money raising, sale of items (unless a City sponsored or co-sponsored event) or private functions. “Private functions” include, but are not limited to, the following group types:

4. Smoking and/or drinking alcoholic beverages or the promotion of smoking and/or drinking alcoholic beverages is prohibited.

5. The capacity of the COG varies with use type. All three rooms may be reserved separately or as a group.

6. Light refreshments, such as canned beverages, cookies, rolls, etc., may be served in the COG. Limited kitchenette facilities are available. No food or food related items may be stored in the kitchenette. An exception will be made for advance meeting preparations. No food preparation is to take place in the COG. Groups are required to dispose of any food or food related trash in the provided receptacles, as well as to clean any surfaces adversely affected by the serving of refreshments. Groups are also responsible for any damage to the COG or furnishings incurred from the accidental staining from food or drink products. Groups will notify the FM Representative if food will be served so appropriate number of trash receptacles will be available.

7. Groups using the COG are responsible for setting up. Furniture not already in the room(s), including additional chairs, should not be added to the room(s). Groups must return the COG to the condition it was in before the group’s use of it. All sound walls must be returned to storage configurations after use. Failure by a group to attend to both of these matters may result in the loss of meeting COG privileges and/or security deposit. Staff is not available to move furniture.

8. Individuals and groups using the COG should be aware of the rights of building visitors and City staff to use the building in an atmosphere conducive to the use of the facility. Excessive noise or activity that interferes with the use of the building is not permitted. The FM Representative maintains the authority to deny use of the COG to any group(s) that in her/his judgment will disturb the overall quality of service in the building due to the size or disruptive activity of the meeting.

9. The City does not provide childcare or childcare facilities for any meeting attendees.

10. City programs and meetings will be given first priority for scheduling.

11. Groups with regularly scheduled meetings must reschedule those meetings every three months.

12. No groups or organization may use the building’s address or phone number as its official mailing address or headquarters.

13. The City is not responsible for theft of or damage to property brought to the COG or other areas in the building.

14. The City reserves the right to cancel and/or disallow a reservation for use when security issues or emergency situations prevail. Activation of the Emergency Operations Center (EOC) will result in a reservation for use being cancelled and/or disallowed.

15. Reservations are not accepted during dates when City offices are closed (e.g., holidays).

The fees for meeting room use shall be adopted by the Governing Body of the City by separate resolution. Charges shall apply to the following individual or group categories:

Availability: