Purpose. The neighborhood meeting process is designed to inform residents of the proposed project and resolve issues that may impact the quality of life in the area or the value of the surrounding properties.
B. Meeting Process
1. The applicant shall provide written notice fixing the time, date, and place of the meeting to all property owners of record and all homes associations within five hundred (500) feet of the proposed development area. When applicable, the applicant shall include the site plan and elevations associated with the application. The notice shall be mailed at least ten (10) days prior to the meeting.
2. The meeting shall be held at least twenty (20) days or more prior to the scheduled meeting before the Planning Commission in order to allow adequate time to revise plans to address neighborhood issues and to provide a summary of the meeting issues to City staff.
3. The Neighborhood Meeting shall include a complete overview of the proposed application. The applicant shall provide a project description, site plan, building elevations and complete explanation and details of the proposed development which are sufficient for residents to gain an understanding of the specific application.
C. Statement to Planning Commission
2. The summary shall include the following:
a. the date and location of the meeting;
b. a list of all property owners and other parties who were in attendance;
c. the time at which the meeting commenced;
d. a list of questions and comments posed by the parties in attendance;
e. the applicant’s response to those questions and comments, including any issues that remain unresolved; and
f. the time at which the meeting adjourned.