3.50.040 Request for Proposal.
Request for proposal (RFP) shall be governed as provided in the following:
(A) Conditions for Use. Request for proposal may be used where it is necessary to insure fair and reasonable price analysis, but not to preclude competition for technical excellence. Generally, request for proposal may be used under the following conditions:
(1) The procurement of professional services (except legal services).
(2) The procurement of technical items or equipment.
(3) The procurement of complex services.
(4) The purchase of nonstandard items.
(B) Public Notice. Public notice of the Request for Proposals shall be given in the same manner as provided in Section 3.50.030 (Invitation for Bid).
(C) Evaluation of Proposals. The Request for Proposals shall state all of the evaluation factors. The evaluation shall be based on the evaluation factors set forth in the Request for Proposals. Factors not specified in the Request for Proposals shall not be considered.
(D) Award.
(1) For requests for proposals with an aggregate value between $25,000 and $50,000, the City Manager shall make an award to the responsible bidder whose proposal is determined to be the most advantageous to the City, taking into consideration price and the evaluation factors set forth in the Request for Proposals.
(2) For Requests for Proposals with an aggregate value of $50,000 or greater, the City Manager shall recommend to the Governing Body an award to the responsible bidder whose proposal is determined to be the most advantageous to the City, taking into consideration price and the evaluation factors set forth in the Request for Proposals. The Governing Body shall make final award. (Ord. 14-44 § 4, 2014; Ord. 07-84 § 2, 2007; Ord. 99-119 § 2, 1999; Ord. 95-15 § 2, 1995; Ord. 88-155 § 1, 1988.)