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CITY OF OLATHE

Policy No.:

PI-1

COUNCIL POLICY STATEMENT

Date Issued:

2-16-88

General Scope:

Public Improvements

Effective Date:

2-16-88

Specific Subject:

Review of Improvement Project Prior to Bidding

Cancellation Date:

Supersedes No.:

Purpose:

To establish a review process for all public improvement projects for which the Governing body will be expected to award a contract.

Statement of Policy:

Review Policies: Upon completion of final design plans and prior to advertising for construction bids, the Governing body shall review all public improvement projects. The City Manager shall schedule a time on the City Council agenda for a review of the final design plans. Such review will include receiving a written report from the City Engineering Department including, but not limited to, the following information:

A. A general description of the scope of the project.

B. Discussion of any significant elements of the project that may have changed during design or were not known at the time the project as authorized by the City Council.

C. A detailed estimate of the project cost based on the completed plans.

D. The status of the right-of-way acquisition.

Upon completion of the review, if the Governing Body approves the final design plans, the Governing Body shall take official action, by motion, to approve the plans and authorize the City Manager to advertise for bids.

RESOLUTION NO. 88-1026A

A RESOLUTION APPROVING A POLICY STATEMENT ESTABLISING A POLICY FOR REVIEW OF CONSTRUCTION PROJECTS BY THE CITY COUNCIL OF THE CITY OF OLATHE PRIOR TO ADVERTISING FOR BIDS FOR CONSTRUCTION.

BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF OLATHE, KANSAS:

SECTION ONE: That the "COUNCIL POLICY STATEMENT," attached hereto and incorporated by reference herein, and pertaining to a policy of review of construction projects prior to advertising for bids for construction, is hereby approved and established.

SECTION TWO: That the city clerk is hereby authorized and directed to establish a system to record all policy statements initiated by the Governing Body and to record the above referenced statement in such system.

SECTION THREE: That this Resolution shall take effect immediately.

ADOPTED by the Governing Body this 16th day of February, 1988.

SIGNED by the Mayor this 16th day of February, 1988.

/s/ Ray Barmby

Mayor

ATTEST:

/s/ H. Pevehouse

City Clerk

(SEAL)

APPROVED AS TO FORM:

/s/ Thomas A. Glinstra

Municipal Counsel